Scary meetings come in various flavors. The ones I remember most are the ones that I am not prepared for, the other team members aren’t prepared for and the ones that nothing gets done

The meetings I have not been prepared for come in two varieties. The ones that I am invited to but have very little pre-work or information. In this case I try to ask questions that get me up to speed. I also search the room for the dynamics of the team. The other ones are the ones that I should have done the pre-work and didn’t. In that case, I still try to get more information and also a little more time. This is very uncomfortable and because of this, I try not to get into this position.

When there are meetings that the rest of the team is underprepared, I reiterate what the meeting was for and find out when they will have the information. After knowing this and acknowledging the miss we had on this meeting and set up the next one. If this happens twice, I should be moving up the chain but I usually wallow for another meeting or two before I bring in someone else. This is probably my pride getting in the way of progress.

The worst one is the one that after an hour and a half nothing is decided, there is no insight into the deeper issues, and nothing is resolved. This happens when it is not clear on what the purpose of the meeting is and there should not be any FYI meetings.

For all the bad press, I have been in good meetings and led a few as well. The scary meeting are usually caused by no clear agenda, unprepared participants and vague or no set goals.